Yesterday I was delighted to have the opportunity to give a plenary talk at the UKSG annual conference in Telford. UKSG is an organisation connecting the scholarly communications community, and the annual conference brings together over 900 delegates from sectors including publishing and university libraries.
My talk was in a session titled “Sleepwalking into the future“ and I focused on “How publishers and librarians can support early career researchers in a changing publishing landscape”. I spoke primarily about the changing context of higher education and the pressures that this places on early career researchers, and how this impacts the environment in which they are publishing and researching. I offered some initial suggestions as to how publishers and librarians can – and indeed are already – provide support. Some examples of best practice that I gave included web resources from Wiley, Palgrave MacMillan, and the Royal Historical Society. My slides from the talk are here.
As a newcomer to this conference I was unsure as to how my talk would be received but was really heartened by the warm and enthusiastic response; it struck me (and, I think, many in the audience) that much more dialogue is needed between researchers and publishers, librarians, and others involved in scholarly communications, and that there is real value in understanding the pressures on all sides. I’ve previously had the opportunity to be part of similar discussions hosted by Wiley and Taylor and Francis, and have similarly found these to be productive forums in which to develop understanding of the broader and intersecting contexts. Many thanks to UKSG for inviting me and I hope this will be the start of more conversations.
This post provides an update to my previous blog post on “REF 2021 and ECRs: the current situation” in which I outlined the key decisions and remaining areas of uncertainty (mostly the latter) surrounding the next Research Excellence Framework.
Today, quite a few of those uncertainties have been clarified by the publication of “Decisions on Staff and Outputs“. I will soon update my earlier post to reflect this latest document (and offer a few more interpretations of the ECR implications), but in the meantime here is a brief summary of the key points of relevance for ECRs that have been announced today:
Staff eligibility: this latest document confirms that the Stern recommendation that “all staff with significant responsibility for research” are returned will be implemented. 6.a of the document outlines the core criteria (which broadly follows that of REF 2014), but there is more detailed guidance this time on what constitutes “significant responsibility” in paras. 11-13: “those for whom explicit time and resources are made available to engage actively in independent research, and that is an expectation of their job role.”
100% of staff defined in this way are expected to be returned. Meanwhile, teaching-only contracts with no research element won’t count as returnable under these guidelines; neither will RAs employed on project work (see Independent Research, paras. 14-15) nor those without a “substantive connection” to the submitting HEI. This seems to accord with what was suggested previously (see section 3 here); although I’d add that, while the intention here is to offer a more rigorous approach as to who is submitted, there does still seem to be a large amount of flexibility as to how “significant responsibility” will be determined.
Decoupling: the proposed decoupling of staff from submissions (see my previous explanation of decoupling in section 4 here) is going ahead, as described in paras. 25-29, with the numbers of outputs now confirmed: a minimum of one per researcher; a maximum of 5; an average of 2.5 per FTE, across the submitting unit. That means that as an ECR you will need at least one output, and more than that would be beneficial as the submitting unit will be looking for 2-3 per person.
The big change here from REF 2014 (although it is one which we’ve been expecting) is that there is no “ECR discount” that would be deductable per person; instead, the average and min./max. figures account for this across the whole submitting unit (as previously the expectation was 4 per person, so the average is lower). There are guidelines to account for exceptional individual circumstances (paras. 30-32), thus addressing earlier concerns that circumstances such as substantial periods of parental leave/ illness etc would not be acknowledged; deductions for individual circumstances will be applied to the total number of outputs required of the submitting unit as a whole. ECRs without exceptional circumstances, however, need to work to the minimum/average figures.
Portability: (background context in section 5 here). After much talk of the non-portability of research we have clarification as follows (paras. 33-36):
We will implement a transitional approach to the non-portability of outputs in REF 2021, whereby outputs may be submitted by both the institution employing the staff member on the census date and the originating institution where the staff member was previously employed as Category A eligible when the output was demonstrably generated.
*Added note: see para. 34 for the definition of “demonstrably generated”: “for REF 2021 ‘demonstrably generated’ will be determined by the date when the output was first made publicly available.”
This means that if you publish while at institution A, and you move to institution B, your output can count at both institutions. This has been a big area of concern for many ECRs and I’m relieved to (finally!) see a clear decision on the issue, and one which recognises and prevents the potentially disastrous consequences for ECRs that non-portability may have had.
Open Access: the latest guidance (paras. 37-40) seems to align with what has been suggested for a long time now about Open Access requirements for REF 2021: “The policy will require outputs to be deposited as soon after the point of acceptance as possible, and no later than three months after this date (as given in the acceptance letter or email from the publication to the author) from 1 April 2018.” There are some further exceptions outlined in the next paragraph (39). As I’ve mentioned before, if you’re at all confused about OA requirements then I would suggest that you familiarise yourself with your institution’s OA support and get in touch with the relevant team if you have any queries and concerns about the process.
A couple of final points: the census date is now confirmed as 31st July 2020; and more detailed guidelines on the above are expected mid-2018.
That summarises most of what I’ve read so far; I’ll potentially add to / clarify these points in coming days and if helpful, offer further guidance on ECR implications and what to do next; but for the moment, it looks like the outline framework is fairly clearly in place and ECRs can now start planning accordingly.
On 5th December I spoke to PGRs in Surrey’s School of English and Languages about getting the first job post-PhD. I talked through my career path, from the messy immediacy of the post-PhD stage through to the permanent job I started 4 months ago, and drew out some (potentially) useful things I learned along the way. Below are my notes and slides from the talk.
What jobs are available post-PhD
I focused on the academic route post-PhD, while my colleague Joanna Gough gave further insights into industry in her half of the talk. Going the academic route, I assumed that the end goal is a permanent lectureship combining teaching, research, and admin.
To get there, though, may take several years via the following:
My experience has covered most of these at some point – a brief summary of my career path is as follows:
PhD, University of Warwick 2007-2010 (viva 2011)
1.5 years of hourly-paid teaching, marking, invigilation, academic writing and 1-1 tuition, A-level tuition, short term research fellowship, research assistant on project bid, work on University projects supporting ECRs, freelance proofreading, etc… (Jan 2011 – Oct 2012)
1 year as 0.6 FTE research project fellow at the Institute of Advanced Study, University of Warwick; plus hourly-paid teaching (Oct 2012 – Sept 2013)
2 years further in this position FT with research time (Sept 2013 – Sept 2015)
In what followed I talked through this in more detail, drawing out a few things I learned along the way about how to make the most of what has been a highly unpredictable, precarious, and varied career path.
The first 1-2 years
This, for me, was the hardest in terms of managing multiple jobs. Like many others I found myself in the double bind of the post-PhD landscape: teaching is what pays, but research publications are (typically) the key experience needed for permanent job. Unless you are very lucky to secure a research post straight away – and some are, of course – you will likely find yourself with a heavy and unpredictable teaching load while trying to write publications. At this point my key aim was finding a way to stay in the game by any means possible. The key things I learned in this period were:
Be flexible: some jobs might not always look like the ideal positions in terms of research time or teaching experience, but there can benefits of roles that offer the development of other skills, building networks and connections (such as my public engagement post).*
Stay affiliated: a library card and institutional affiliation are key, and various University positions should keep you in with these. At Warwick an Associate Fellow status was created which granted 3 years affiliation post-PhD.
Support is everything: work with, not against, your peers for advice, moral support, and help each other with applications and interviews – talk to people who have been to interviews, ask what questions they had and what their experiences were like, build up knowledge of the sector. Your supervisor(s) will hopefully remain a valuable source of support at this point, but you may also seek out others who can mentor you – advice from a range of people across career stages is especially valuable, from early career colleagues who are a few years down the line to more senior professors who have been on interview panels. (Not sure how to find a mentor? This ECRchat has some good advice).
Plan: have a 1, 2, and 5-year plan. This is far from easy when you are living month to month, but keeping in mind long-term goals and objectives is crucial to making the most of the time you do have and, importantly, keeping your morale and long-term focus going in difficult times. Be strategic and prioritise publications, as well as identifying CV gaps to fill; and be realistic, recognize that plans will change and you need to review, revise, readjust periodically.
I have also spoken more about the challenges of navigating the post-PhD years in this talk (slides only) “Money and a Room of One’s Own” from a professionalisation event at York University last year. This also includes more detail on applying to research fellowships.
3-5 years: finding (some) stability
After 2 years of precarity I took up a 0.6 position at Warwick’s Institute of Advanced Study. I was nominally a Research Fellow but employed to work on public engagement strategy, launching Warwick’s first Book Festival. There were some less than ideal features about the post, not least that I had to make up the remaining time from hourly-paid teaching, and while in theory I had 1 day a week (unpaid) for research, in practice I was working every spare hour on teaching, marking, and applying for jobs.
I also wasn’t in a strictly academic post as my remit was public engagement. However, there are strong advantages in alternative paths such as this: I gained valuable skills and experience in public engagement which became a unique selling-point on my CV. I learned a lot about the higher education landscape and relationships between universities and the public sector, and was able to build up networks of contacts around the University and beyond which became useful in my academic work. It was also immensely enjoyable and refreshing, if challenging at times, to work on something completely different but related to my academic work.
I also tried to be as proactive as possible in making the most of the project I’d been given, and following the success of the pilot Festival in 2013, funding was secured for my job for a further two years. At this point I was extremely lucky: my post was extended to full-time and this included some research time, which was exactly what I needed to write my monograph which in turn, I hoped, would help me get an academic post. Although the job didn’t started as the ideal position, a combination of luck, hard work, and being proactive meant that it came to work to my advantage in the long-term.
By March 2015 it was 4 years since my viva and my monograph had been contracted, but getting long- and short-listed for jobs was still tough. At this point, I referred to the statistics published by Professor Andrew McRae, Head of the English Department at the University of Exeter, on the recruitment of a typical permanent lectureship and the number of applicants that had monographs at various stages of publication:
While these figures are a stark reminder of the realities of competition on the job market, I raised these not to prompt worry but rather as a reminder of the importance of both being realistic, and staying on top of this kind of information. Reading about the job market and the state of HE in general may not be the most cheering topic, but it’s much better to know what you, and universities, are up against. Going to professionalisation talks, reading HE news, and talking to others about this, is as important to your career development as what goes on your CV and will not only help you focus your goals but also speak to these better in interviews.
One particular challenge for ECRs has, and will continue to be, the Research Excellence Framework. My work on the REF 2014 is fast becoming outdated as the landscape changes ahead of the next REF, but this post on my talk at the Westminster HE forum in 2015 and my detailed post on the REF for the New Academic will give an idea of what last time involved, some of which will likely remain relevant.
Other places you might look to read up about the current state of HE and its impact on ECRs include the THE, Guardian HE Network, Taylor & Francis blog. If you’re on twitter then check out the #ecrchat and #phdchat threads and consider joining the fortnightly chats for more on particular topics.
The final stage of my career journey was relatively straightforward – not withstanding the small issue of moving 300 miles across the country at 2 weeks’ notice for a 10-month job. This position was one that I very (very!) nearly didn’t apply for: the logistics seemed entirely unfeasible for a short-term post, and the quick lead-in time from application close to job start date was such that I assumed there were ideal candidates already in mind. Many of us have been to an interview where another candidate looks sure to get the job – and yet for every experience like this, I have heard another story that ended in success, if not with that job then with future applications to the same department. Although it may not seem like it when you’re faced with a folder full of rejection letters, going for the job you don’t expect to get is always worthwhile: if nothing else, interview experience (and the opportunity to get feedback – something you should always ask for) is always valuable. The experience of going to an interview with a feeling of “nothing to lose” can also be highly liberating – gone is the stifling anxiety of expectation.
And so it was that a couple of weeks later I found myself commuting across the country, and balancing the trials of a new teaching load, panicked flat-hunting in a city I barely knew, and living out of a suitcase in budget hotels for a month (not only soul-destroyingly dull, but 3 fire alarms the night before your first seminars is not the most ideal start).
Even though this was a fixed-term position for 10 months, I had a feeling that this job would be the stepping-stone I needed to get to a permanent position and my instinct was right: I gained useful teaching experience in a new department, built up new networks of contacts, and had incredibly valuable research and career mentorship from senior colleagues, as well as support from fantastic peers. It was the final push I needed to be ready to apply for permanent positions in the spring, securing my current job in late May.
This weekend, I finally faced the horror that is my applications folder and did some sums. Over the course of 5 years, I had applied for a total of 35 jobs, plus 4 attempts at early career fellowship schemes.
I know people who have done many less, and people who have done many more, applications. It varies. There is no golden number, because just like the infuriating advice that something you’ve lost will be in the last place you look, you just never know until the final phone call which application will be the last.
In retrospect it is easy to make some observations about this pattern: I wish I had been more strategic early on and focused on getting published rather than the huge amount of time spent on those unsuccessful applications; I am also aware that I was extremely lucky that the one application I focused my time and energy on this year was successful (there were others advertised at the same time that I decided against going for, for reasons including the vague and not-entirely-advisable “gut instinct”). It is tricky to advise when to start going for jobs as everyone’s preparedness is different at every stage, but hopefully this post has given a few pointers to consider and I am always willing to answer questions in the comments or via email.
* “being flexible” in other terms, e.g. location, is of course hugely dependent upon personal circumstances such as children or other caring responsibilities, which weren’t a factor in my own experience described here.
This workshop hosted by Newcastle University’s International Centre for Cultural & Heritage Studies focused on publishing and peer-reviewing for early career researchers. I presented on publishing strategies – how you can make best use of your time to get the most out of your research in the hectic post-PhD years. My slides from the event are here and below are my notes from the session.
“From publish or perish, to publish and thrive”: developing a publication strategy as an ECR
This talk aims to you thinking about how you create a publishing strategy in the later and post-PhD stages in order to make the most of your time, get the best out of your publications, and make yourself employable as you do so.
“Publish or perish” is an oft-cited phrase in academia; you need to publish to get ahead. But there’s a sense of negativity implicit in this phrase, and talk of publishing often imbues a sense of anxiety. So I want to reframe this as “publish and thrive” and suggest that by creating a publishing strategy you can put yourself in control of your publications and, to some extent, your developing career more broadly.
The 3 core things to keep in mind with publication strategy is the balance of:
Quality; quantity; and timing
Framing this is the wider context of academia that you are working within, and particularly the REF: the REF provides both a temporal cycle for publication patterns, and influences how we think about issues of quality and quantity. Related to this, you will also need to be thinking about the end-goal of your PhD/ECR years, which for this talk I’m assuming is a permanent, research & teaching academic job (not, of course, the only option but for the purposes of simplicity this is my focus here). In what follows I start with a brief outline of the REF; then think in more detail about quality, quantity, timing; and finish by outlining how you draw this into a publication strategy – what this looks like and why it’s going to be useful to you.
A brief introduction to the REF
What is the REF?
The REF – Research Excellence Framework – is the system for assessing the quality of research in Higher Education institutions in the UK. It’s used to determine funding distribution to universities from the Higher Education Funding Council for England (HEFCE).
The last round was carried out in 2014, for which the deadline for submissions was the end of November 2013. The assessment evaluated: research outputs (65%); impact (20%); and research environment (15%). “Research outputs” are of most relevance here: these are the pieces of research that every full-time research/R&T academic submits – typically books and journal articles.
A submission for a full-time R/R&T lecturer = 4 outputs; there are discounts for ECRs depending upon number of years in post, and also discounts for factors e.g. maternity leave (see here for more detail on ECR discounts). At this stage the details of the next REF remain uncertain: it is anticipated that it will be in 2020/2021, but issues of who is included, what discounts will be applied, etc remain unspecified at the moment.
What we can fairly safely assume at this stage is that all lecturers in FT, permanent R&T academic post will be expected to be submitted, and therefore hiring committees for these jobs will be looking for candidates who can make a strong submission. It’s therefore important as you start on the job-hunt that you have a broad contextual understanding of the REF, and keep up-to-date with the ongoing developments and discussions as they unfold.
However, because there is so much uncertainty in the HE landscape, the best advice you can take at this moment is not to get too caught up in worrying about the specifics of the next REF determining what you do. The best strategy that you can adopt is:
to focus on producing the best research that you can in the time available to you;
aim for fewer, high-quality publications;
Keeping this key message at the core of your publication strategy will serve you well whatever happens in coming years. The issues of quality, quantity and timing outlined below give you a guide for putting this approach into practice.
Quality of research
What counts as a “good” publication? Different types of publication have different merits and uses within your overall publication strategy.
Monograph – a single-author, substantial (80-100k words) piece of original research; in some arts subjects they considered are the gold standard to aim for irrespective of the REF, whereas in others will be less important. In the REF, monographs were double-weighted to count as 2 outputs in some institutions to account for the relative length of the work, but this was not always the case in some institutions (n.b. as career mobility is likely in the post-PhD years, you need to keep in mind that institutions can have different approaches to the REF submission guidelines).
Peer-reviewed article – typically 8-10,000 words, an article in a peer-reviewed, well-established journal in your field, also represent a strong core submission.
Chapter in an edited collection – these are often shorter than an article (typically 5-7000 words) and still peer-reviewed, although this may not be as rigorous a process (often not blind reviewed), and the reach of an edited collection is not always as strong. Opinions on edited collections vary across fields but the length in particular means that they aren’t always the strongest REF submission and shouldn’t be the core focus of your publication profile.
Book Review – a book review would typically not be long enough (1-2000 words standard) or represent original research to count in the REF; the only exception may be a review essay of c.8000 words in which you review several books and integrate this with original research to make a case for the state of the field, but this is less reliably sound than an article. By all means do book reviews as they are useful in other ways but don’t consider these as significant publications in their own right.
Edited book – editing a book is not in itself original research unless it is accompanied by a substantial original introductory essay and/or chapter by you, so does not carry the same weight as a monograph for the REF. Editing can have many other advantages but it is a lot of work for the added value to your CV, so think carefully about taking these on and prioritise other forms.
As you create a publishing strategy you will want to think about how you balance publications. The key here is that it’s ok to include different types of publication and publish things that aren’t REFable, but for a strong portfolio your focus should primarily be on articles/monographs and take on other commitments only if you have time.
Quality is also determined/indicated to some extent by where you publish.
Journals: what is “high impact” is not straightforward. Quality can be linked to journal ranking and impact factor; however, the message from REF panellists at recent events I’ve attended is that in the REF peer-review process, the quality of research was fundamental and this did not always correlate with journal ranking. Wherever you publish, peer review is essential. Talk to your supervisor and colleagues about where represents the best fit for your work. <remember also that there are new guidelines on Open Access publication which will factor into journal choice>
Books: with monographs, the key is a respected publisher that represents a good fit for your work. There various University presses (Cambridge, Edinburgh, Oxford) as well as respected commercial academic presses (Palgrave Macmillan, Routledge), and various advantages/disadvantages of each – it is worth talking to colleagues about their experiences of publishing with various presses. Peer review is essential and may vary hugely in terms of timescale; the level of editorial input will differ across presses. In terms of good fit, one way into determining this is to look at your bibliography for the books you refer to most regularly and use this as a basis for exploring different publishers. (see here for my experience of choosing a publisher for my book).
There is no golden rule on “how many” publications you need.
When applying for jobs you will find that typically there is an expectation of “a publication record commensurate with experience”; i.e., if you’ve just finished your PhD it would not be expected that you have 4 top-quality articles in print. At the same time, you can expect that for very competitive posts the number and quality of publications may – although not always – impact upon hiring decisions and, despite the ECR discount for the REF, this may not factor in.
Again, as a general strategy think quality not quantity and aim for fewer, high-quality publications; intellectual rigor provides a sound basis for your career development, quantity comes with time.
Timing and scheduling publications
In terms of timing and pacing your publications, there are a couple of ways in which you can potentially benefit from being strategic to work with and around the REF cycle. In the survey of ECRs and the REF that I did in 2014, a key message to emerge was that many ECRs were thinking strategically about timing in order to maximise the use-value or their portfolio.
The first way to do this is to “rush out” publications to get as many as possible into the REF cycle. Here, you need to keep in mind that this means getting everything published in time, and particularly factor in the long lead-in time to publication.
Journalarticles: from when you send off the first version through to publication can take anything from 6 months to 2 years (it’s worth noting that special issues can be much quicker)
Monographs: also vary substantially, the peer review and revisions process can be longer but final production relatively quick (in my experience with Palgrave Macmillan, c. 6 months).
This links back to where you decide to publish and you may want to go with presses/journals that have a reputation for quicker publication. Again, talk to others in your field about their experiences (one department I know have a shared word document where colleagues input their experiences of various journals).
When you come to making a publishing plan, you’ll need to keep in mind 2 deadlines: yours for finishing the work, plus the lead-in time to the piece getting published.
While rushing out lots of publications is one strategy, as the REF deadline approaches you may also want to consider holding back work for the next cycle. This was my strategy with my monograph: in my last institution I wasn’t in a REF-submitted post/department, and therefore my pre-2014 publications wouldn’t have REF value. Having realised this, I took longer than I might have done to complete my monograph as I wanted it to be published within the current, post-2014 REF cycle. This needs to be weighed up with the importance of a monograph in getting an academic job, but can work out beneficial in the long-run. For my next project, I am aiming for monograph publication post-2020 so that the book will fall into the next REF cycle.
Writing a publication strategy
All of these factors can then go into informing how you create a publication strategy, i.e. a plan of the what – where – when of your future publications. Some key things to keep in mind:
Be specific – what you will write, where you will target it (journal/ presses), when you will do it (be realistic!);
Look at the overall balance of types of publication to weigh up quality and quantity;
Keep in mind external factors that may impact upon your plans e.g. will you need funding to complete a piece of research;
Check requirements of journal/presses, especially for length of submissions;
Remember that the final send-off isn’t final – work can come back requiring reasonable input for revisions, it’s difficult to anticipate when this will be but you can at least allow some space around the edges of your plans;
Check back in to review and revise your plans regularly: there will be uncertainties in your career impacting especially upon how much time you will have available for research, and short-term posts make it difficult to plan far in advance. Review and adapt, but don’t abandon the plan altogether (see here for my notes on balancing teaching and research).
Given that there are so many uncertainties in your career/HE more broadly, why plan? I think there are a number of clear benefits:
Allows you to prioritise and make best use of the time that you do have available to really focus your energies in the best areas;
Ensures that you remain attentive to balancing issues of quality and quantity;
Deadlines help to give structure and focus to your post-PhD time; they may have to change, but having clear research goals can help with the uncertainty of post-PhD life and keeps you focused on the longer-term;
Gives you a basis from which to get feedback and advice from supervisors/ colleagues about your publication plans;
Having a plan means that you can track your progress and gain a better sense of how long some tasks take you, and how you can adjust future plans accordingly.
Finally, it will help when you go to job interviews: hiring committees not only want to see what you’ve published to date but will also be looking for a defined publication strategy going forward, and to see that you understand the current HE context and how your plans fit into this. Having a publication strategy underway means that you’ve already done some of the work towards this and will be able to articulate clearly, concisely and with specific details what your future plans for publication look like.
Back in December, I was invited to participate in a Taylor and Francis Conversazione on the issues and challenges facing early career researchers. As this overview of the event details, the evening covered a wide range of issues that impact upon ECRs – many around the job market and the challenges of getting published and remaining employable when under the pressure of working on short-term contracts, as well as balancing different elements of career development (teaching/research/professional development), and building up an academic profile. My perspective drew upon the work I have done around the REF and early career researchers, explaining how the REF impacts upon ECR publishing decisions and what other challenges this raises for ECRs.
While many of these issues are currently much-discussed and inevitably tend towards the negative, it was really encouraging to see the evening focused on new ways and avenues through which to support ECRs around these issues, with suggestions of support from the senior academics in attendance, to initiatives by publishers such as T&F. T&F’s blog is providing a useful space for some of these discussions to continue, while Palgrave Macmillan have an Early Career Researcher hub with advice from published authors and detailed guides on writing a proposal, peer review and more. Universities seem to be taking note too; I’ve got two similar talks lined up in coming months, where I’ll be speaking to ECRs about publishing in the context of the REF and career development more broadly. It’s positive to see the processes being demystified and made clearer to those starting out in academia and I’d be interested to hear of any more initiatives in this vein.